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Inter Library Loans and Document Supply: Welcome to inter library loans

What does the Inter-Library Loan and Document Supply Service provide?

If the material you require for your studies or research is not held by the Sheppard Library or available via its electronic resources, the Inter-Library Loan and Document Supply Service is here to help you. Normally, we work with the British Library and other University libraries both in the UK and abroad, to obtain the books or articles you require for a small charge, where applicable*.

Due to the COVID-19 situation however, libraries have had to close and suspend their loan services, so we are unable to arrange the Inter-Library loan of physical items until the situation improves.

We are however, still able to offer a document supply service for articles and book chapters.

In addition, the £3 administrative charge (UK)* is suspended for the time being. This applies to all requests processed after 15/03/2020. Charges incurred on or before this date, including lost I.L.L. Replacement charges, will stand.

*Normally applicable to requests from Undergraduate, taught postgraduate (including MA, MSc, MProf) and MA/MSc by Research students.

The service is available to all registered Middlesex University students and UK staff with a current library registration.

If you are a distance learner and need to borrow books from Middlesex University Library stock, please see our information on e Book Supply and Postal Loans.

Accessing the Inter-Library Loans service

If you have used the service before, please click on the Clioweb button below to log in and submit your request. If your request is for a commercial purpose or sharing with colleagues, please read the copyright section below and ensure that you select the Copyright Cleared Material Request form from the 'New Request' drop down menu in order to submit your request.

clioweb

You will need to register the first time you use the service. Please see the video.

If you have not made an Inter-Library Loan request before or you need further information please read the Inter-Library Loans Service Rules below and the Before you submit a request and Submit a request sections in this guide.

If you have any further queries please contact us at illservice@mdx.ac.uk or call us on 020 8411 2178

Inter-Library Loans Service Rules

Copyright

  • Inter-Library loan article copies must be ordered by and supplied to a named individual for their personal research and study only.  These personal copies cannot be legally shared with others, either in print or by electronic means or used for commercial purposes.
  • Copies of articles required for commercial purposes or sharing with colleagues* have to be obtained copyright cleared (or copyright fee paid) and this incurs additional charges, which vary depending on the publisher. *Examples are, requesting an article in connection with the writing of a book or to share with colleagues for a group research project. To submit a request for copyright fee paid material, please click on 'New Request' and select the Copyright Cleared Material Request form from the drop down menu.
  • These legal limits are required by Section 42A of the Copyright Act and are therefore outside the control of library staff.

 Cap on requests

  • Any free Inter-Library Loans listed below will be subject to a cap of 40 items per year, unless the appropriate subject Liaison Librarian agrees with the customer that more can be ordered, e.g. for a comprehensive literature review. This is to ensure that no one customer places excessive demand or cost on the service.
  • If no such agreement is made, then costs for items over the limit will be recharged to the appropriate School or Service

 Charges - Due to the Covid-19 situation, UK Charges as documented below are suspended for the time being.  Charges incurred prior to 16/03/2020, including lost item replacement charges will stand.

  • Books and other items:
    • Undergraduate, taught postgraduate (including MA, MSc, MProf) and MA/MSc by Research students:  £3.00 per item (which covers approximately 30% of the cost). Dubai - 15 AED, Malta - Local charges apply, Mauritius - Rs. 125 (Mauritius students - your request will not be processed until the charge has been paid).
    • Academic staff and research students (including PhD, DProf and MPhil): Free but subject to a cap.
  • Copies of articles requested by an individual for their personal research and study:
    • Undergraduate, taught postgraduate (including MA, MSc, MProf) and MA/MSc by Research students:  £3.00 per item (which covers approximately 30% of the cost). Dubai - 15 AED, Malta - Local charges apply, Mauritius - Rs. 125 (Mauritius students - your request will not be processed until the charge has been paid).
    • Academic staff and research students (including PhD, DProf and MPhil): Free but subject to a cap.
  • Copies of articles requested for commercial purposes or sharing with colleagues.
  • This service is being piloted to provide copyright cleared (CFP) articles, required for commercial purposes or sharing with colleagues. Currently there is no charge to academic/research staff or departments. This may be reviewed however, depending on the level of demand and cost to the library for this service.
  • Theses
    • Most UK theses are available for free download via Ethos. 
    • Where a thesis is borrowed in print, the book charges above will apply.
    • Where a charge is required to cover the digitization of a UK thesis, the following will apply:
      • Undergraduate, taught postgraduate (including MA, MSc, MProf) and MA/MSc by Research students:  Full cost of any charges. Please place your own order and pay via EThOS.
      • Staff and research students (including PhD, DProf and MPhil):  Free - the library will cover any digitization fees, such as those imposed for Ethos requests, subject to a cap. Please submit an Inter-Library Loan request for the thesis.
    • Where a charge is made for purchase, e.g. ordering a scan of an American thesis from Proquest, the following will apply:
      • All students and staff will be expected to order and cover the full cost themselves. 

 Payment

  • Charges to students will be added to library accounts for payment.
  • Staff charges where applicable, will be charged to Schools or Services, subject to any conditions noted above. 

Registering for ILL (video)