Skip to main content
Middlesex University LogoMy Subject

Inter Library Loans and Document Supply: Renewals, returns & charges

Renewals and returns

  • As Inter-Library Loans are not our stock, you cannot renew them yourself on our library system. If you wish to renew your Inter-Library Loan, please contact us at We will then contact the supplier to ask if a renewal is possible.

  • A further charge of £5.25 for each renewal may normally be made to Undergraduate, taught postgraduate (including MA, MSc, MProf) MA/MSc by Research students and the schools of staff who have exceeded their allocation of free requests (see Inter-library Loan Service rules). Due to the Covid-19 situation however, renewal charges are currently suspended as libraries are closed and automatically renewing items.

  • To return your Inter-Library Loan item when we are open as normal, please go to the Sheppard Library and ring our Library Spaces team on 07785 447466.  One of them will be with you in 2-5 minutes. Please wait by the lift on the ground floor

  • Inter-Library Loan items must not be left on desks, handed to reception or security staff, or placed in the book sorter.

  • When the Library re-opens as normaI, Inter-Library Loan items may be returned between the following times: 

    • Term: Mon-Fri 9am-7pm, Sat and Sun 11am-6pm. 

    • Vacation: Mon-Fri 9am - 5pm. Times exclude Bank Holidays. 

  • Please ring 07785 447466 before travelling to confirm that collection/return of Inter-library loan items will be possible.

  • If we email you to say that an item has been recalled, please ensure that it is returned by the new date we give you. 

Charges - Due to the Covid-19 situation, the £3 administrative charge (UK) and renewal charges, as documented below are suspended for the time being but a quota system is now in place for UG and taught PG students - details in Service Rules on first page.

  • An administrative charge of £3.00, will be made for all Inter-Library Loan requests received from Undergraduate, postgraduate (including MA, MSc, MProf) and MA/MSc by Research students whatever the nature of the material. This is a subsidized cost, as we are currently charged £15.80 for each book and £11.76 for each article supplied. Items acquired from overseas incur even higher charges. 

  • NB You will still be liable for the administrative charge if your request has been processed but you no longer require it, as we will already have incurred charges from the supplying library. 

  • This charge may also be sent to the schools of MPhil/PhD/Doctorate/MProf and DProf/Academics who have exceeded their quota of 40 free requests and not had any extra allocation agreed by their Subject Liaison Librarian.

    • A further charge of £5.25 may be made to these students for each renewal on an item.

    • The British Library currently levies a charge of £179.20 (more for very expensive items) on very late, lost or damaged items. This may be passed on to you.

  • Payment may be made by card only, either in the Library or by calling +44(0)20 8411 6060 between 9:30am and 4:30pm (UK) Mon - Fri.

  • Copies of articles requested for commercial purposes or sharing with colleagues:
    • This service is being piloted to provide copyright cleared (CFP) articles, required for commercial purposes or sharing with colleagues. Currently there is no charge to academic staff or departments. This may be reviewed however, depending on the level of demand and cost to the library.