Skip to main content
Middlesex University LogoMy Subject

Researchers: New RefWorks help

New to RefWorks?

If you are a brand new RefWorks user and want to use new RefWorks, follow these instructions below.  However, if you are already using legacy RefWorks and thinking of moving, read the instructions in the box below carefully.  

Happy to sign up to new RefWorks?

To set up a new RefWorks account go to sign up.

  • Use your Middlesex email address.
  • When you leave Middlesex you can switch to a limited free account.  Change your email address in your account settings.

For help using new RefWorks, go to:

To link RefWorks to Word, please follow the instructions in the Integration with Word section on this page.

New RefWorks logo

Migrating from legacy to new RefWorks

Google docs addin for RefWorks

If you use Google Docs for writing you can get an add in which will integrate with RefWorks.

Converting lists of references in Word for RefWorks, EndNote,etc


This is one method for converting existing reference lists into RefWorks and other reference management systems.   But please note you will have to do quite a bit of work.  If you only have a few reference to convert it may be easier to search for them on Library Search or Google Scholar and import into RefWorks directly.

  1. Save your reference list as a .txt document.
  2. Register with text2bib.
  3. Login to text2bib,
  4. Browse for your .txt file and click Convert to BibTex.
  5. This launches the text2bib programme.  It looks at each reference in your list and places all the elements (author, title, journal title, etc) into fields in a table.  You will need to do some manual editing as it may not get all of this right.
  6. When you have done as much editing as you can, save each record.
  7. At the end of all the conversions, save the BibTex file.
  8. Open RefWorks
  9. Click + Add. 
  10. Choose Import References
  11. Select the BibTex file. 
  12. RefWorks will ask What is the format of this file?   Type in BibTex and choose it from the list which appears.
  13. Click Import.
  14. RefWorks will then import the references.
  15. Once you have the references imported, open each one and choose edit  (pen symbol)
  16. Use the RefWorks lightening bolt symbol(lightning bolt) by the title to check the reference and add more detail.
  17. Save the updated  reference  and move on to the next.
  18. You can then use all the normal RefWorks features to put the references into folders and cite as you write.


RefWorks - how to set it up and use it

Migrating to new RefWorks

Introduction to RefWorks

Integration with Word

To integrate new RefWorks with Word you need either RefWorks Citation Manager or Write N Cite.   Follow the links below to find out more and for instructions on how to install on your own computer.  Write N Cite has been installed on Middlesex University student PCs.  

Full instructions are on the Proquest New RefWorks Libguide.  As of 6th December 2018 these compatibility instructions apply:


Windows PC

If you are using a Windows 10 PC with Word 2016 (NOT Word 365) use Refworks Citation Manager.  Do this:

  • Open Word 2016.
  • Go to the Insert tab
  • Open the Store
  • Search for Refworks
  • Install RefWorks Citation Manager:
  • Log in the first time you do this.
  • This video shows you how to do this: 

For computers running older versions of Word or Word 365, see Proquest New RefWorks Libguide.



For Macs running the latest operating system 10.12 Sierra with Word 2016, then you need to get RefWorks Citation Manager:

  • Open Word 2016 on the Mac
  • Choose Insert tab and then Store
  • Search for and install RefWorks Citation manager.
  • Log into RefWorks the first time you use it.
  • This video shows you how to do this: 

Macs with older versions of Word should see Proquest New RefWorks Libguide.