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Inter Library Loans: Renewals, returns & charges

Renewals and returns

  • If you wish to renew your inter-library loan, please contact us at

  • A further charge of £4.85 for each renewal may be made to undergraduate and taught postgraduate students and the schools of staff who have exceeded their allocation of free requests (see Inter-library Loan Service rules).

  • To return your Inter-Library Loan item, please go to the Sheppard Library and ring our Library Spaces team on 07785 447466.  One of them will be with you in 2-5 minutes. Please wait by the lift on the ground floor. Inter-Library Loans must not be left on desks or placed in the book sorterInter-Library Loan books may be returned between the following times: Term: Mon-Fri 9am-7pm, Sat and Sun 11am-6pm. Vacation: Mon-Fri 9am - 5pm. Times exclude Bank Holidays. Please ring 07785 447466 before travelling to confirm that collection/return of Inter-library loan items will be possible.

  • If we email you to say that an item has been recalled, please ensure that it is returned by the new date we give you. 

  • The British Library levies a charge of £166.20 on very late, lost or damaged items. This may be passed on to you.


  • An administrative charge of £3.00, will be made for all Inter-Library Loan requests received from undergraduate and taught postgraduate students, whatever the nature of the material (this is a subsidized cost, as we are currently charged £14.65 for each book and £10.92 for each article supplied. Items acquired from overseas incur even higher charges). 

  • NB You will still be liable for the administrative charge if your request has been processed but you no longer require it, as we will have already have incurred charges from the supplying library. 

  • This charge may also be sent to the schools of MPhil/PhD/Doctorate/MProf and DProf/Academics who have exceeded their quota of 40 requests. 

  • A further charge of £4.85 may be made to these students for each renewal on an item.

  • The cost for very late, lost or damaged items is currently a minimum of £166.20.   Please take care of inter-library loan materials and ensure that they are returned or renewed on time.